Finance Coordinator

Finance Coordinator
Date: 28-Apr-2023

Location: Beirut, Lebanon

Company: Plan International

The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The Finance Coordinator will be accountable and responsible to ensure effective internal control system, accurate accounting, and financial reporting in compliance with projects framework financial guidelines. S/he also facilitates the capacity building of the partners finance staff on compliance and to ensure timely advance settlement & payment.

DIMENSIONS OF THE ROLE

Under the guidance and direct supervision of the Emergency Response manager, the Finance Coordinator will be based in Beirut. He/she ensures timely and accurate accounting, procurement, HR and all related internal and external reporting and compliance with internal Plan and external donor policies and requirements. For that purpose, he/she will work closely with the HR, Operation and Programmes team in Beirut.

ACCOUNTABILITIES

Disbursement and Bank Reconciliations (5%)

•  Manage Cash Advances
•  Certification of receipts or invoices
•  Ensure disbursement and receipt of cash resource.
•  Make and post retirements on the project
•  Preparing of request forms Make payments to the activity implementers

Financial Management (30%)

•  Filing of all financial records
•  Check the system for errors and mis-postings
•  Posting of requests in the system
•  Capture approved vouchers for Staff and project advance in SAP.
•  Reviewing cost recovery budgets in all Project Outlines (POs) and ensure that both direct shared and overhead costs relating to Grants are timely recovered or charged
•  Coordinate submission of time sheets for grant funded projects ensuring proper completion and charging to projects.
•  Develop and implement close out financial plan for projects coming to an end within six months.

Budgeting (25%)

•  Manage Budgets.
•  Grant Budget analysis against actual expenditure
•  Analysis of grant budget utilization on activity lines

Financial Monitoring and Reporting (25%)

•  Perform detailed analytical review of Grants budget and Expenditure by effectively using SAP and coordinate variance explanation.
•  In charge of timely preparation of quality Donor reports and submitted for review and sign off on monthly basis. Provide Timely feedback to National Offices/Donors on all Financial Report queries
•  Preparation of consolidated monthly Grants management report for sharing with Management.
•  Completing monthly Donor Financial Reporting Logging sheet for submission to Global Hub

Risk Management (10%)

• Monitor and identify risk factors for payees (suppliers and beneficiaries) to ensure that they uphold child protection.
•  Plan field Visits to asses utilisation of fund

Partnership Management (5%)

•  Partnership Management & capacity building to implementing Partners.
•  Management of Partners’ contracts with regards to financial requirements from timely reporting, support in any audits if any.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

•  Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
•  Ensures that all staff in the unit/ function/ department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
•  Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
•  Ensures that Plan Zambia contributes to Plan International’s global efforts to ensure safeguarding and GEI, and ensuring that relevant reporting and data are submitted.
•  Promotes and abides by internal policies and procedures including but not limited to: Child Protection Policy; Code of Conduct; mandatory reporting responsibility.

1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

Internal:

•  Finance Team
•  ER Team
•  Programmes Department

External:

•  Partners
•  Suppliers
•  Civil Society Organizations
•  Other INGOs

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Demonstrable knowledge and understanding of:

•  The context in Lebanon, particularly on issues affecting the rights and well-being of children and young people, especially girls and young women;
•  The civil society landscape in Lebanon, and the capacities of local organisations;
•  The donor landscape in Lebanon, in addition to donors’ strategy and requirements;
•  Knowledge of developing/maintaining financial internal control and risk management concepts and systems
•  Knowledge of applicable local laws and regulations (NSSF, taxes, etc.)
•  Humanitarian principles and “do no harm” approach.

Qualifications and Experience

•  Bachelor degree in Accounting/Finance or related Business degree, CPA/ACCA qualification an added advantage
•  At least 3-5 years of relevant working experience in the field of accounting and finance.
•  In-depth knowledge and experience of the Finance and accounting preferably in Non-profit making organisation, SAP experience will be an added advantage.
•  Experience with handling finances and building capacity for teams to deliver.
•  Grants Financial experience in development sector

Skills

•  Cross-cultural experience, understanding and sensitivity.
•  Holds self and others to account to deliver on agreed goals and standards of behaviour
•  Contributes to a collegial team environment.
•  Takes responsibility and manages constructive criticism.
•  Takes initiative and drives high levels of performance management
•  Maintain good inter-team communications and engender good team dynamics
•  Excellent inter-personal skills and ability to work in multi-national, multi-cultural teams
•  Strong finance relations background and experience working with banks.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

1.  Promotes a culture of openness and transparency, including with sponsors and donors.
2.  Holds self and others accountable to achieve the highest standards of integrity.
3.  Consistent and fair in the treatment of people.
4.  Open about mistakes and keen to learn from them.
5.  Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1.  Articulates a clear purpose for staff and sets high expectations.
2.  Creates a climate of continuous improvement, open to challenge and new ideas.
3.  Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4.  Evidence-based and evaluates effectiveness.

We work well together

1.  Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2.  Builds constructive relationships across Plan International to support our shared goals.
3.  Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4.  Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1.  We empower our staff to give their best and develop their potential
2.  We respect all people, appreciate differences and challenge equality in our programs and our workplace
3.  We support children, girls and young people to increase their confidence and to change their own lives.

LEVEL OF CONTACT WITH CHILDREN

Medium contact: Medium frequency of interaction

TRAVEL

•  In-country travel is estimated at 20%.
•  Regular international travel may be required.

Location: Beirut

Type of Role: Finance/ Emergency Response

Reports to: Emergency Response Programme Manager

Grade: C2

Closing Date: 7 May 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.