Procurement Assistant

Procurement Assistant, GS-5, FT, Water, Sanitation and Education Centre (WSEC), Supply Division, Copenhagen, Denmark, #18739

Job no: 562618
Contract type: Fixed Term Appointment
Duty Station: Copenhagen
Level: G-5
Location: Denmark
Categories: Supply Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, every right

The Water, Sanitation and Education Centre (WSEC) is part of Supply Division and centralizes the contracting and procurement of WASH, Education and Project Support commodities for all UNICEF offices, and SD warehouse hubs focusing on optimizing emergency response and access to affordable and quality assured goods on timely manner. WSEC is responsible for establishing global long term procurement arrangements for respective portfolios.

The Procurement Assistant will support the procurement cycle for a segment of WASH products and services. Providing effective services to customers, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

How can you make a difference?

• Reviews, evaluates, and analyses as necessary the incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, and budgets.
• Prepares and drafts cost estimate for procurement service transactions. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
• Drafts, prepares, and provides advice as applicable to the international tender invitations. Assists with preparation of CRC submissions. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
• Drafts and prepares Purchase Orders. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
• Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
• Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability. Monitors the status of relevant KPIs.
• Maintains order filing in accordance with UNICEF guidelines.
• Provides support to centres/Country offices as applicable during emergencies.
• Any other duties or assignments as requested by the supervisor

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Work experience: Five (5) years relevant working experience, preferably in a procurement function, from an administrative function in a commercial working environment.

Experience with procurement of WASH products and/or services for complex projects is desirable.

Knowledge of SAP (or similar ERP system) an asset.

Proficiency in Microsoft Office package, Word, Excel and Power point, is required.

Language Requirements: Fluency in both written and spoken English is required. Knowledge of another UN language (French, Spanish, Arabic, Chinese, Russian) and/or local language of the duty station (Danish) is a strong asset

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)
  During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

Eligibility note: UNICEF staff members globally and applicants who are EU nationals or in possession of a valid work permit for Denmark are eligible to apply. General Service (GS) staff are personally responsible for any travel and accommodation arrangements and UNICEF will not cover any costs related to relocation.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: 06 Jun 2023 Romance Daylight Time
Deadline: 20 Jun 2023 Romance Daylight Time