Program Assistant

World Bank Group

JOB OPPORTUNITY

Program Assistant

Job #: req22853
Organization: World Bank
Sector: Legal
Grade: GC
Term Duration: 3 years 0 months
Recruitment Type: International Recruitment
Location: Washington, DC,United States
Required Language(s): English
Preferred Language(s): French
Closing Date: 6/8/2023 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges.

The World Bank Group (WBG) is one of the world’s largest sources of development assistance and global expertise for developing countries. WBG consists of five institutions that specialize in different aspects of development: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), which together form the World Bank: the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). For additional information, please visit http://www.worldbank.org

With twin goals of ending extreme poverty and promoting shared prosperity, the WBG works in more than 100 developing economies to improve living standards and to fight poverty. For each of its clients, the WBG works with government agencies, nongovernmental organizations, and the private sector to formulate assistance strategies. A network of offices worldwide delivers the programs in countries, liaises with governments and civil society, and works to increase understanding of development issues. The World Bank is owned by 189 member countries whose views and interests are represented by a Board of Governors and a Washington, DC-based Board of Directors. With more than 150 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data.
Legal Vice Presidency. In the context of the World Bank’s broad development agenda, the Legal Vice Presidency (LEG), under the Senior Vice President and Group General Counsel (SVP-GC), is responsible for providing legal advice and support to internal and external Bank clients on operational, advisory, financial, administration, and institutional matters.

LEGOP The Operations Policy Unit (LEGOP) provides advice and expertise on operational policies in support of the development, implementation and application of operational policies, as well as provision of advisory and specialized legal services (including elaboration of global public goods), as described below. LEGOP works closely with Operations Policy and Country Services (OPCS) Vice Presidency and other corporate as well as operational units, as well as with LEG Management, and provides additional, topic-specific advice and assistance to country lawyers regarding operational policies and specialized legal advice as they relate to specific financing operations. In addition, LEGOP helps to ensure that all World Bank activities comply with the institution’s Articles of Agreement, as well as its operational policies and procedures.

LEGOP invites qualified candidates to apply for a Program Assistant position based at HQ in Washington, D.C.

Selected candidates will work under the general supervision of the LEGOP Chief Counsel with day-to-day guidance provided by one or more Lead or Senior Counsels.

Responsibilities and Accountabilities

  •  Providing administrative support to LEGOP Chief Counsel (including management of calendar), lawyers, legal analysts and paralegals as required.
  • Coordinating the efficient delivery of specific tasks in a timely manner and setting measurable goals and evaluate performance of tasks.
  • Proofreading, formatting and editing of legal agreements, and producing accurate written and electronic documentation and communications.
  •  Assisting with preparation of execution copies of agreements and processing through DocuSign (or other e-signature platform)
  •  Managing P Card expenses including monthly expense reconciliation in SAP
  •  Assisting with Administrative and Corporate Procurement, and related contracting implementation for the Unit
  •  Assisting with HR appointments in the Unit
  • Providing accurate filing of hard-copies and electronic documents, based on the Access to Information Policy.
  • Delivering quality work product within tight deadlines.
  •  Scheduling, organizing and planning meetings, retreats, conferences as required.
  •  Providing support with travel arrangements, LARS and TRS issues.
  •  Providing project management support in different areas including LEGOP recruitment, conference/seminar organization and others as needed.
  •  Ensuring that knowledge is accurately captured, managed and stored in the LEGOP electronic folders and the LEG Portal.
  •  Using Bank standard word processing or desktop publishing software to assist in document production according to standard Bank formats and distribution.
  •  Anticipating issues that may jeopardize the success of a task and recommending and implementing proactive solutions.
  •  Providing support and leadership on the implementation of new IT solutions and evaluating and testing new systems.
  •  Interacting with LEGOP’s clientele (internal and external), including donors, government officials, consultants, public/private organizations, etc.
  •  Building positive, nurturing relationships within the team and establishing effective and professional communication channels with the team and with others outside the team.
  •  Undertaking other ad-hoc duties as may be required by the Chief Counsels, assigned lawyers and/or the ACS coordinator.

Selection Criteria

General Competencies Required

  •  High school diploma with five years of experience (or equivalent combination of education and experience) required, bachelor’s degree preferred.
  •  Ability to multi-task and effectively prioritize competing tasks to deliver high-quality output within tight deadline.
  •  Good knowledge of World Bank’s organization, procedures and practices, and systems.
  •  Demonstrated initiative and ability to make appropriate linkages in work requirements and to anticipate next steps.
  •  Excellent attention to detail, including proof reading documents for accuracy and entering information accurately.
  •  Good interpersonal communication, strong written and oral communications skills;
  •  Strong client orientation and demonstrated ability to operate sensitively in a multi-cultural environment and diplomatically with high level dignitaries.
  •  Effective time management and organizational skills.
  •  Good judgment and tact when handling sensitive issues.

Values, Leadership Potential

  •  Demonstrated commitment to the World Bank Core Values for WBG and a proven track record of fostering a strong and healthy culture of diversity, inclusion, teamwork, honesty, trust, openness, integrity, and accountability.
  •  Demonstrated ability to be sensitive to issues around race, gender, ethnicity, inclusion, and intersectionality.
  •  Demonstrated ability to work collaboratively and foster a positive working environment.
  •  Demonstrated commitment to the Bank’s mission, and ability to work towards WBG’s corporate targets for successful outcomes.
  •  A strong results-oriented mindset.

Employment Value Proposition

The World Bank Group (WBG) offers comprehensive benefits including a retirement plan; health (medical dental, pharmacy, vision), life and disability insurance; generous annual leave, including parental leave, as well as reasonable accommodations for individuals with disabilities. Please note that certain benefits may vary based on appointment type (Term or Extended-Term Consultant/Temporary; HQ or Country Office appointment). We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

The WBG aspires to remain competitive in all markets by providing compensation that attracts and retains top talent to deliver on the WBG mission of reducing poverty, increasing shared prosperity and promoting sustainable development.

WBG entry salaries are determined based on the grade, years of relevant experience and internal comparators. Consistent with our entry salary methodology, new hires are likely to be offered a salary between the minimum and midpoint of the salary scale for the advertised grade.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

To apply for this job please visit worldbankgroup.csod.com.