Senior Programme Management Officer
Posting Title: Senior Programme Management Officer, Administration (2 positions), P5
Job Code Title: SENIOR PROGRAMME MANAGEMENT OFFICER, ADMINISTRATION
Department/Office: Secretariat of the Advisory Committee on Administrative and Budgetary Questions
Duty Station: NEW YORK
Posting Period: 01 May 2023 – 14 June 2023
Job Opening Number: 23-Administration-ACABQ-SEC-205969-R-New York (G)
Staffing Exercise N/A
Org. Setting and Reporting
This position is located in the Advisory Committee on Administrative and Budgetary Questions (ACABQ) at Headquarters. The Senior Programme Management Officer typically reports to the Executive Secretary of ACABQ. The focus of this job is to lead or direct analysis, monitoring and evaluation of the management, budgetary and administrative aspects
of programmes, operations, policy development and other activities in the ACABQ.
Within delegated authority, the Senior Programme Management Officer will be responsible for the following duties:
- Attends meetings of the ACABQ and drafting reports of the Committee setting forth its observations, conclusions, and recommendations.
- Examines and analyses administrative and budgetary information on the United Nations regular budget, extrabudgetary activities, peacekeeping operations and matters of system-wide concern and coordination; reviews statements of programme budget implications of draft resolutions and decisions of the legislative organs of the General Assembly.
- Takes the lead in analyzing, evaluating the management, budgetary and administrative aspects of assigned programmes/projects in ACABQ; directs subordinates in such analysis, monitoring and assessment; directs review of relevant documents and reports; identifies priorities, problems, and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions.
- Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
- Directs research and programme evaluation on administrative and budgetary issues and practices of the United Nations Secretariat and the United Nations system and presents information gathered from diverse sources and leads the drafting process and production of major/complex reports.
- Coordinates policy analysis: reviews the assessments of issues and trends, preparation of evaluations or research activities and studies, provides background notes and analytical studies to the Chairperson and the Executive Secretary of the ACBAQ.
- Oversees the review, analysis, and interpretation of responses, identifies problems/issues and prepares conclusions. •Supervises preparation of various written outputs, e.g., reports of the Committee setting forth its observations, conclusions and recommendations, background papers, analysis, substantial sections of reports and studies, inputs to publications, etc.
- Provides substantive support to consultative and other meetings, including intergovernmental deliberations, to include determination of the agenda topics, advising Chairperson and Members of the ACABQ and the Executive Secretary, preparation of documents and presentations, etc.
- Designs and conducts training workshops, seminars, etc., Makes presentations on assigned topics/activities.
- Leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
- Coordinates activities related to budget and funding (programme/project preparation, review and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (advisory reports on programme budget, policy proposals, etc.).
- Establishes effective collaboration and partnerships and maintains liaison and coordination with offices of the Secretariat and the United Nations agencies, funds and programmes; provides advice and clarification on the substance of the Advisory Committee reports.
- Ensures effective utilization, supervision and development of staff; guides, evaluates and mentors staff.
- Carrying out administrative tasks necessary, including preparation of Office budget, interviews of candidates for job openings and evaluation of candidates.
- May perform other duties as required.
Professionalism: Knowledge of the work of the United Nations and the organization’s budgetary, administrative and financial systems, structures and rules. Ability to identify issues, analyze and participate in the resolution of issues/problems. Tact and ability to appreciate the political nuances of the questions under discussion. Ability to draft and produce reports and papers on technical issues. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Building Trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately.
Judgement/Decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences management, economics or a related field is required. A first-level university degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
A minimum of ten (10) years of progressively responsible experience in financial management, budgeting, human resources management, administration or related area is required.
Experience in the drafting/editing of intergovernmental documentation dealing with administrative and budgetary issues or related area is required.
Experience in producing substantive reports and papers on technical issues is required.
Experience in the budgetary policies and practices, financial regulations, rules and administrative procedures of the United Nations or other international organization is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.¿ All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 December 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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