Job Code Title: SECURITY COORDINATION OFFICER
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 19 October 2021 – 02 December 2021
Job Opening Number: 21-Security-UNOV-165626-R-Vienna (G)
Staffing Exercise: N/A
Org. Setting and Reporting
The position is located in the Operations Support Unit (OSU), Safety and Security Service (SSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The Security Coordination Officer reports to the Chief of the Security and Safety Service.
Within assigned authority, the Security Coordination Officer (Assistant Chief) will be responsible for the following specific duties:
- Directly coordinate and manage the Security and Safety Operations Support Unit, which includes the Administration Team, Physical Security Team and Planning Team.
- Manage the UNSSS (UNOV) administrative programme. Supervise the staffing management, human resource planning, and recruitment of the Service. Prepare, plan and monitor the Service’s budget. Oversee procurement arrangements and contract activities of the Service, ensuring timely provision of supplies and equipment and timely initiation of service contracts for repairs and replacements of UNSSS installations. Manage the central inventory of property of the Service.
- Manage the UNSSS (UNOV) security systems programme, including monitoring and assessing the effectiveness of existing security systems, identifying requirements for system upgrades, and facilitating systems integration. Coordinate the development and implementation of all physical and electronic security enhancement projects aimed to strengthen the security and organizational resilience at the UN Headquarters at Vienna.
- Enhance and maintain communication through active collaboration, consultation and exchanges with relevant security focal points and representatives of other agencies, to ensure maximum security coordination.
- Serve as a representative of the UNOV SSS for the Security Management Team for Vienna, contributing to the preparation, implementation and evaluation of the effectiveness of the security plan and risk assessments (including attendance of working groups aimed at the preparation of the Crisis Management Plan and the Business Continuity Plan).
- Assess prevailing security conditions, identifying security trends and advising on potential security concerns affecting UN assets, activities, and interests.
- Ensure that physical security measures as well as fire detection devices and fire-fighting equipment are available on the premises. Maintain physical security plan as well as fire evacuation plan and conduct fire drills and training, as necessary.
- Interact with relevant parties involved in the preparation of external security engagements, including UN external conferences, provision of technical support, and close protection missions, by ensuring that the process for the preparation of these tasks is efficient and its implementation consistent with the mandate of the Service.
- Collaborate with authorities and international institutions to ensure optimal level of crisis preparedness, and act as dissemination point for Host country information relevant to the Vienna-based UN organizations.
- Enhance and maintain an efficient communications system, to ensure that UN staff may be reachable in case of need.
- Conduct security investigations and prepare relevant reports.
- Assume responsibility for guard force management.
- Maintain protection detail for senior officials as necessary.
- Conduct security training related to security management system and represent the Service in the preparation of presentations to parties.
- Performs other work-related duties as assigned.
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands.
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Delegates responsibility, clarifies expectations, and gives staff autonomy in important areas of their work. Encourages others to set challenging goals. Holds others accountable for achieving results related to their area of responsibility. Genuinely values all staff members’ input and expertise. Shows appreciation and rewards achievement and effort. Involves others when making decisions that affect them.
Advanced university degree (Master’s degree or equivalent) in security management, business administration, political/social science, psychology, international relations or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Completion of the Security Certification Programme (SCP) is desirable.
A minimum of five years of progressively responsible experience in military, police, security management or related area is required.
At least 3 years experience at a managerial level is desirable.
Prior experience with UNSSS is desirable.
Experience with an ERP system, such as the United Nations SAP system (Umoja) is desirable.
Experience certifying documents in an SAP system (Umoja) is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of an additional UN Official language is desirable.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
This is a regular budget post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 April 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People’s Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Suriname, Timor-Leste, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
Vienna is classified as a H and family duty station.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.