Position: FINANCE AND BUDGET OFFICER
Posting Title: FINANCE AND BUDGET OFFICER, P3
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 03 May 2023 – 16 June 2023
Job Opening Number: 23-Finance-UNEP-205723-R-Nairobi (X)
Staffing Exercise N/A
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The position is located in the Law Division of the United Nations Environment Programme, at its Headquarters in Nairobi. UNEP’s Law Division is the lead Division charged with carrying out the functions of UNEP in the field of environmental law and environmental governance. The Law Division promotes the contribution of environmental dimension of sustainable development through law, national and international governance and related policy issues, including those related to Multilateral Environmental Agreements (MEAs).
Under the overall supervision of the Director, Law Division and the direct supervision of the Head, Programme Delivery and Support Unit, the incumbent will be responsible for the following duties:
1. Medium-term Plan and Programme Budget:
- Reviews, analyses and finalizes the preparation of programme budgets, taking into account recommendations and decisions of United Nations Environmental Assembly.
- Provides substantive support to the Division Management Team in their review of the programme budget.
- Ensures legislative mandates are accurately translated into programme budgets.
2. Budget Preparation:
- •Reviews and analyses cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) the Law Division’s programmatic aspects; and (b) ensure compliance with medium-term plan and other legislative mandates.
- Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
- Reviews, analyses and provides input into finalization of programme budget/financial implications.
3. Budget Administration:
- Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. Monitors budget implementation and recommends reallocation of funds when necessary.
- Monitors expenditures to ensure that they remain within authorized levels.
- Reviews all requisitions for goods and services to ensure that the correct objects of expenditure have been charged, ensuring availability of funds.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
- Prepares relevant documentation with respect to budget performance submissions.
- Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Provides substantive support to intergovernmental and legislative bodies.
- Acts as Certifying Officer under Financial Rule 110 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
4. Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and
reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
- Monitors and supervises the work of subordinate staff as required.
6. Performs other related duties, as may be assigned.
- PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management is desirable. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
An advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required.
A first-level university degree with in combination with an additional two (2) years of relevant work experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable
Job – Specific Qualification
Certified Public Accountant (CPA) or other accounting certification is desirable.
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
Work experience with financial systems and financial modules of Enterprise Resource Planning software such as SAP is desirable.
Work experience with budgetary policies, financial regulations and rules in an international organization is desirable.
Work experience involving trust fund management, budget preparation, resource planning, monitoring and analysis of budget implementation, accounting, audit, financial reporting or other related areas is desirable.
Work experience in preparation of written reports, presentations and briefing with financial content and analysis is desirable.
A minimum of two (2) years or more of experience in data analytics or related area is desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Working knowledge of other UN official languages is desirable.
Note: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “knowledge of” equals a rating of “confident” in two of the four areas.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Appointment against this position is for an initial period of one year and may be subject to extension.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
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United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
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