Logistics Officer

United Nations

JOB OPPORTUNITY

Logistics Officer

Posting Title: Logistics Officer, P4
Job Code Title: LOGISTICS OFFICER
Department/Office: Department of Operational Support
Duty Station: NEW YORK
Posting Period: 25 May 2023 – 08 July 2023
Job Opening Number: 23-Logistics and Supply Chain-DOS-208017-R-New York (O)
Staffing Exercise N/A

Org. Setting and Reporting
This position is located in the Life Support and Transport Section (LSTS), Sourcing Support Service (SSS) within the Logistics Division (LD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).

The Department of Operational Support was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions.

The Office of Supply Chain Management encompasses the Office of the Assistant Secretary-General, the Logistics Division, the Procurement Division, the Uniformed Capabilities Support Division, the Global Service Centre, Aviation Safety Section and the Enabling and Outreach Service.

The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations (UN) operations. The Division provides direction and advice on logistical matters, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.

The incumbent will report to the Chief of Life Support and Transport Section.

Responsibilities
Within limits of delegated authority, the Logistics Officer is responsible for the following duties:

Logistics support for new and ongoing peacekeeping and other field missions includes: supply chain management, materials management, transportation, maintenance, contracts and services management; communications, information technology, engineering and medical services.

  •  Provides effective and timely planning, oversight, management and coordination of logistics support operations. Ensures effective and timely provision and coordination of diverse logistics support requirements.
  •  Monitors the implementation of logistics support plans at all field missions.
  •  Coordinates logistics requests for assistance with client entities, offices and departments such as Department of Political and Peacebuilding Affairs & Department of Peace Operations (DPPA/DPO), and DOS.
  •  Develops policy and procedures documentation for logistics support.
  •  Liaises between field missions and Headquarters staff on logistics matters and coordinates day-to-day support of logistics operations.
  •  Plans and co-ordinates supply chain and logistics support to new, sustaining, expanding, contracting, and liquidating peacekeeping operations and other field missions.
  •  Undertakes detailed research and develops fit-for-purpose sourcing solutions to meet clients’ demand for security and supply products and services aligned with category management strategies.
  •  Manages a portfolio of supply chain solutions and logistics operations including management of contracts, logistics assets, materiel, goods and services, and personnel.
  •  Participates in or leads technical survey missions and verification missions to troop-contributing countries, and service providers and suppliers.
  •  Conducts market research and reviews best practices in contract development, identifies areas for improvement, trains staff and adapts such practices to United Nation’s (UN) requirements.
  •  Ensures that logistics requirements take account of gender-specific needs.
  •  Develops and prepares plans, reports and procedures for assessing material, staff, troops and their movements, planning and costing of operational budgets.
  •  Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  •  Assumes responsibilities of certifying officer.
  •  May coordinate and direct a team of staff and/or mentor and supervise the work of new/junior officers.
  •  Performs other related duties as required.

Competencies

  • Professionalism: Knowledge of logistics operations and practices. Ability to develop logistics plans, policies, procedures and new programmes. Ability to provide technical and procedural advice in a broad range of logistics areas. Ability to develop, maintain and supervise accountability systems for materials, services and contracts management. Knowledge in category management and in sourcing strategies. Knowledge of the development of supply contracts, plans, policies, procedures and programmes. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  •  Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, engineering, supply chain management or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  •  A minimum of seven years of progressively responsible experience in logistics operations, supply chain management, administration, engineering, project management or related area is required.
  •  Experience in research and development of sourcing solutions within an international organization is desirable.
  •  Experience in managing support services for international peacekeeping, military logistics or multinational corporations is desirable.
  •  Experience in supply chain management, quality assurance, procurement or contract management of large-scale goods or services contracts is desirable.
  •  Experience in supervising a multicultural team is desirable.
  • Experience working with business intelligence systems and data analysis tools is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

  • This post is financed by the Support Account. Appointment or assignment against this position is for an initial period of one year.
  •  The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
  •  Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287. For the latest list of troop- and police-contributing countries, visit the following website: https://peacekeeping.un.org/en/troop-and-police-contributors.
  • Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.
  • At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

To apply for this job please visit careers.un.org.