Programme Management Officer
Posting Title: PROGRAMME MANAGEMENT OFFICER, P4
Job Code Title: PROGRAMME MANAGEMENT OFFICER
Department/Office: Economic Commission for Europe
Duty Station: GENEVA
Posting Period: 19 May 2023 – 02 July 2023
Job Opening Number: 23-Programme Management-ECE-208090-R-Geneva (G)
Staffing Exercise N/A
Org. Setting and Reporting
This position is located in the Programme Management Unit (PMU) of the Programme Management and Support Services Division (PMSSD) of the Economic Commission for Europe (ECE), based in Geneva, Switzerland.
The P4, Programme Management Officer, works under the direct supervision of the P5, Chief of Section (PMU), and the overall supervision of the D1, Principal Administrative Officer (PMSSD).
The incumbent coordinates programme planning, monitoring, and reporting of budget section 20 (Economic development in Europe) of the regular budget. The P4 coordinates the preparation and the review of the Programme Plan (Part II of the Proposed Programme Budget) until its approval by the General Assembly. This includes overseeing the preparation and implementation of the publication plan and monitoring the implementation of the programme of work (high level results in Umoja Strategic Management Application (SMA) and deliverables in Umoja SAP Portfolio and Project Management (SPPM) Application). The incumbent provides advice and guidance to the budget and programme focal points in ECE subprogrammes, including inter alia by ensuring quality of the programmatic documents submitted to ECE sectoral committees, and liaises with relevant counterparts in UNHQ.
Within the delegated authority, the incumbent will be responsible for the following duties:
– Supports the preparation of the Programme Plan (Part II of the Proposed Programme Budget) of Sect.20, including high-level reporting on past performance.
– Oversees quarterly updating of results and deliverables, as reflected in the approved programme plan, in Umoja SMA/SPPM, by divisional focal points. Ensures quality assurance and consistency of the performance reporting. Prepares quarterly summary and brings any issue to the attention of the Chief of the Section.
– Facilitates the review of the Programme Plan by ECE Executive Committee (EXCOM), the Advisory Committee on Administrative and Budgetary Questions (ACABQ), the Committee for Programme and Coordination (CPC), and the Fifth Committee (5C); prepares responses to the written questions from these legislative bodies.
– Provides advice and guidance on the preparation of the Programmes of Work of ECE Sectoral Committees and the Standing Working Group on Ageing, ensuring compliance with the Regulations and Rules Governing Programme Planning, the Programme Aspects of the Budget, the Monitoring of Implementation and the Methods of Evaluation (ST/SGB/2018/3) as well as ECE internal guidelines.
– Monitors the preparation and implementation of the Publication Plan, represents ECE at the Publication Board and liaises with counterparts in Division of Conference Management (DCM) on these matters.
– Provides support to the Chief of Unit in all matters related to programme planning and reporting, including inter alia:
- Following up the developments on programmatic issues in ECE sectoral committees and the Standing Working Group on Ageing.
- Keeping up to date with General Assembly and Economic and Social Council (ECOSOC) resolutions of relevance to ECE.
- Checking potential programme budget implications (PBI) in draft resolutions and decisions and advising divisions accordingly.
- Preparing inputs in response to UNHQ requests that relate to programme planning and reporting.
- Ensuring programmatic coordination with other Regional Commissions and relevant UN departments and agencies.
– Serves as ECE lead on Umoja SMA/SPPM applications.
– Coordinates the Programme Planning, Monitoring and Evaluation (PPME) focal points. Organises briefings, trainings and workshops; facilitates the exchange of experience in programmatic areas.
– Performs other duties related to the work of the Unit as well as in the wider Programme Management and Support Services Division.
Professionalism: Knowledge of programme planning and monitoring framework. Ability to conceptualize, design and implement policies to facilitate the consideration of parliamentary documents by legislative bodies. Ability to understand questions from legislative bodies and formulate oral or written responses for senior management during/after formal hearings. Ability to formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
An advanced university degree (Master’s or Doctorate degree, or equivalent degree) in international relations, administration, law or related fields is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of experience in programme planning, monitoring, and reporting or budgeting is required.
Three years of experience in writing formal reports is desirable.
Three years of experience in legislative procedure and committee review process is desirable.
Experience working with an Enterprise Resource Planning system (Umoja, SAP, Oracle, or similar) is desirable.
English and French are the working languages of the United Nations Secretariat and Russian is a working language of ECE. For the position advertised, fluency in English is required. Knowledge of French or Russian is desirable.
Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 December 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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