Programme Management Officer

  • Full Time
  • Belgium

United Nations

JOB OPPORTUNITY

Posting Title: PROGRAMME MANAGEMENT OFFICER, P4
Job Code Title: PROGRAMME MANAGEMENT OFFICER
Department/Office: United Nations Environment Programme
Duty Station: BRUSSELS
Posting Period: 13 June 2023 – 27 July 2023
Job Opening Number: 23-Programme Management-UNEP-208291-R-Brussels (X)
Staffing Exercise:  N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The position is located in the Corporate Services Division (CSD) at the Brussels duty station. The incumbent will act as Head of the UNEP CSD European Commission Operations Unit.

Under the supervision of the Chief, UNEP Partnerships and Resource Mobilization Branch, the incumbent will be responsible for the following duties:

Responsibilities

  • Managing the UNEP European Commission Operations Unit focusing on the operations with the European Commission (EC), internal knowledge sharing and resource mobilization.
  •  Oversees the UNEP-European Commission Framework Agreements including negotiations through the implementation of the agreements, and monitoring and reporting.
  •  Prepares inputs for the work programme of the Unit, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
  •  Ensures that all outputs produced by the Unit under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
  •  Oversees and manages the following unit priorities:
    (1) Develops and manages existing and new UNEP-European Commission Framework Agreements. Ensures strategic engagement with EC stakeholders including at Director level. Advises the Branch Head on strategic emerging issues and prepares options papers and other strategy notes.
    (2) Coordinates European Commission bilateral agreements to ensure qualitative design and implementation in compliance with the EC Contractual Framework. Act as Secretariat to support network forums around EC coordination.
    (3) Leads on the European Commission-United Nations Contractual Framework negotiations for update of the UNEP Senior Management and internal knowledge sharing.
    (4) Develops a Knowledge and Advisory hub on European Commission relationship, including provision of advice on resource mobilization to UNEP and the Multilateral Environmental Agreements (MEAs) Secretariats in coordination with the Branch Head and the Brussels Office.
  •  Ensures the development of a detailed and forward-looking resource mobilization options paper on an annual basis looking at all funding options at the European Commission / European Union (EU).
  •  Provides and develops strategic recommendations to address risks and opportunities with the EU portfolio.
  •  Ensures the list of services for the four areas of intervention are delivered to UNEP Divisions and Regional Offices, the MEA Secretariats through effective management and coordination of the Unit and regular communications and exchanges of information, to contribute to strengthen the overall partnership with the European Commission.
  •  Works in close collaboration with the Head of the UNEP Brussels office to ensure synergy and sound use of UNEP resources in Brussels, ensuring efficiency and avoiding duplication of work.
  •  Organizes and prepares written outputs such as background papers, analysis, sections of reports, inputs to publications for the UNEP Senior Management and delivers presentations in internal and external meetings.
  •  Engages in active outreach, represents UNEP at internal and external events (seminars, conferences) on matters pertaining to the operations of the Unit.
  •  Manages and guides, staff under his/her supervision including evaluation of staff performance. Fosters teamwork and communication among staff in the Unit and across organizational boundaries.
  •  Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  •  Performs other duties as required.

Competencies
PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education
An advanced university degree (Master’s degree or equivalent) in political science, international relations, social sciences, business administration, management or a related field is required.

A first-level university degree in combination with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience
A minimum of seven (7) years of progressively responsible experience in partnership building, resource mobilization, project or programme management, administration or related field is required.

A minimum of three (3) years supervision and management of teams is required.

Demonstrated experience on programme coordination and resource mobilization is required.

Work experience within the United Nations context or similar organization is desirable.

Two (2) years or more of experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and in French is required. Knowledge of another UN language is desirable.

NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand)
and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice
Appointment against this position is for an initial period of one (1) year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Contact Us” link.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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