Project Support Specialist

World Health Organization

JOB OPPORTUNITY

Grade: P1
Contractual Arrangement: Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days): 11 months, with the possibility of extension up to 24 months, subject to funding availability and satisfactory performance
Job Posting: Mar 8, 2023, 1:21:59 PM
Closing Date: Mar 29, 2023, 3:59:00 PM
Primary Location: United States-Washington, D.C.
Organization: Communicable Diseases and Environmental Determinants of Health
Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

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OBJECTIVE OF THE OFFICE/DEPARTMENT

This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Communicable Diseases and Environmental Determinants of Health Department (CDE) promotes, coordinates, and implements technical cooperation activities directed toward the surveillance, prevention, control, elimination and/or reduction of communicable diseases, zoonoses and environmental threats to health that are technically sound and appropriate for the political and sociocultural context in which they are implemented. It strives to achieve a sustainable impact on health by providing normative guidance, furthering the implementation of evidence-based interventions, fostering alliances that strengthen country capacity, improving the effectiveness of inter-country collaboration, and facilitating policy and decision-making processes.

DESCRIPTION OF DUTIES

Under the general supervision of the Director, Communicable Diseases and Environmental Determinants of Health (CDE), and the direct supervision of the Unit Chief, Neglected, Tropical, and Vector- Borne Diseases (CDE/VT), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

1Provide support for the development, implementation, monitoring, and evaluation of the projects, plans, and initiatives funded for the elimination of Neglected Infectious Diseases (NID);
2 Collaborate with members of the NID team in strategic, financial, and operational planning, including follow-up and coordination of performance monitoring and assessment exercise (PMA); development of the program’s BWP, in alignment with the Organization’s strategic plans and priorities;
3 Support the team to conduct analysis in all areas related to the budget development and implementation cycle, including the BWP;
4 Support the team in drafting and consolidating responses to ad hoc information requests from different levels of the Organization (e.g., country briefing books, reviews of strategic indicators);
5 Provide technical support to optimize programmatic and budgetary implementation; facilitate the monitoring and evaluation of grants from external donors e.g., DFATD, USAID, WHO;
6 Support the development and consolidation of project work plans and facilitate the consolidation and development of periodic and ad hoc technical and financial reports corresponding to NID grants/funds;
7 Collaborate and support the team in the preparation of grants and proposals to be submitted to WHO and donors for the elimination of NID in the Region;
8 Support the team on budget operations as necessary and contribute to the continuous development of the processes in the PASB Management Information System (PMIS);
9 Support preparation for, and participate in inter-programmatic and cross-organizational working groups, CDE/VT management meetings, and other internal and external fora, as directed;
10 Collaborate and support the preparation of periodic and final project reports, as directed;
11 Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education:

Essential: A bachelor’s degree in a health or social science or any other field related to the functions of the post from a recognized university.

If your candidacy is retained for an interview, you will need to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an accredited/recognized institution in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the following link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and the College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.

Experience:

Essential: Three years of combined national and international experience in project management, program planning, or project evaluation including project preparation and financial and budgetary monitoring of projects.

Desirable: Experience in project management, planning, and evaluation of public health programs would be an asset.

SKILLS:

PAHO Competencies:

Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
Teamwork: Collaborate and cooperate with others. – Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.
Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity – Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge – Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (e.g., power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.
Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn – Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.
Producing Results: Deliver quality results/Take responsibility – Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.
Moving forward in a changing environment: Propose change/Adapt to change – Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

Theoretical and practical knowledge of public health policy, financing, program management, planning and evaluation, and disciplines related to results-based management and policy analysis.
Knowledge of modern management principles and practices with a specific emphasis on program management.
Practical knowledge and skills in planning, implementation, and monitoring of program activities and funding.
Demonstrated ability to organize meetings, workshops, or events, and to evaluate them.
Strong research and problem-solving skills; ability to manage multiple projects with tight schedules simultaneously and to work collaboratively on multi-disciplinary teams.
Excellent skills in the assessment and analysis of data.
Ability to create and advocate for innovative approaches to facilitate and enhance project management capacity, as well as monitoring processes.
Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of Portuguese and/or French would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, spreadsheets, and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

REMUNERATION

Monthly Salary: (Net of taxes)

US$3,283.42 (Salary is non-negotiable)

Post Adjustment:

US$2,084.97 This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

This vacancy notice may be used to identify candidates to fill other similar short-term professional positions, at the same grade level.
Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this position as a form of screening.
The post description is the official documentation for organization purposes.
Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
For information on PAHO please visit: http://www.paho.org
PAHO/WHO is committed to workforce diversity.
PAHO is an ethical organization that maintains high standards of integrity and accountability. People joining PAHO are required to maintain these standards both in their professional work and personal activities.
PAHO also promotes a work environment that is free from harassment, sexual harassment, discrimination, and other types of abusive behavior. PAHO conducts background checks and will not hire anyone who has a substantiated history of abusive conduct.
PAHO personnel interact frequently with people in the communities we serve. To protect these people, PAHO has zero tolerance for sexual exploitation and abuse. People who commit serious wrongdoing will be terminated and may also face criminal prosecution.
PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Applications from women and from nationals of non and underrepresented Member States are encouraged.
All applicants are required to complete an on-line profile to be considered for this post.

To apply for this job please visit careers.who.int.