Training Assistant

  • Full Time
  • India

World Health Organization

JOB OPPORTUNITY

position: Training Assistant

Training Assistant – (2304194)Grade: G4
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 Years
Job Posting: May 9, 2023, 2:17:05 PM
Closing Date: May 23, 2023, 3:44:00 AM
Primary Location: India-New Delhi
Organization: SE/DAF Director – Administration & Finance
Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

OBJECTIVES OF THE PROGRAMME

The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organization in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services.

The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and Country Officer; promote a cultural of staff well-being and development; and guide staff and managers through the provision of expert advice on all human resource related matters.

DESCRIPTION OF DUTIES

Under the direct supervision of Executive Associate (SDL), HRM-SDL and general guidance of the Regional HR Manager, the incumbent will perform the following duties:

Receive, screen and log requests for Staff Development and Learning (SDL) activities for processing; ensure follow-up;

Assist in planning, implementing and evaluation of training courses and other Staff Development and Learning activities organized by the SDL unit, manage logistical and other arrangements for SDL activities;

Prepare/complete necessary documentation and statistics in respect of all SDL activities; provide assistance in maintaining and updating the SDL database:

a. Records/updates data on all SDL activities concerning details of programmes/courses, participants, use of funds and evaluation, etc.;

b. Prepare/generate implementation status reports and other statistical inputs from the SDL database on a regular basis;

c. Assist in maintaining records of SDL expenditure, monitor the same and prepare necessary statistical reports.

Draft memoranda/email messages/fax messages for approval and signatures, as directed.

Provide general administrative support to supervisor in recruitment of Consultants and management of Internship programme in SEAR, including maintaining unit files/records and follow up actions as necessary

Assist in liaising with concerned HQ and WR Office staff in matters requiring clarification/finalization regarding SDL activities, through teleconference, e-mail or other means of communication.Assist in organizing induction/briefing programmes for the newly appointed/reassigned staff members and debriefing programmes for outgoing staff members.

Assist in responding to queries from staff members.

Perform other relevant duties, as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education
Desirable: Training in secretarial practices. University degree is an asset.

Experience

Essential: At least three years’ experience in secretarial/clerical/administrative work
Desirable: Experience in WHO or in another UN/International organization would be an advantage.

Skills

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.Ability to draft standard correspondence;Ability to handle work in a timely and accurate manner with tact and discretion, as required;Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training;Knowledge of staff development and learning policies and procedures is an advantage.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 724,723 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • For information on WHO’s operations please visit: http://www.who.int.
    The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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To apply for this job please visit careers.who.int.